Cowboy Festival Vendor Application

VENDOR INFORMATION
The 2019 Empire Ranch Cowboy Festival (formerly Roundup & Open House) is a wonderful Western Heritage Event held on the beautiful Empire Ranch!  The Festival features western demonstrations of all kinds, family activities, music, food and fun  for everyone! It is a free, family-oriented event that is open to the public. We will have 2000+ people visiting us!

We welcome applications from vendors that provide western-oriented goods and services. Applications from political groups or political candidates are not accepted.  The Empire Ranch Foundation reserves the right to refuse vendor applications deemed not suitable for the intended audience of the Cowboy Festival.

Dates/Times: November 2, 2019, 10 am-4 pm

Admission:  $10 parking donation requested

Location: Historic Empire Ranch, E Empire Ranch Rd, Las Cienegas National Conservation Area, Sonoita, AZ

Festival Details: The Festival introduces hundreds of people to the Cowboy way of life through horse and cattle  demonstrations, blacksmithing, branding (wood not animals), music, Cowboy Conversations, exhibits, non-profit partners, great food, and more.

Application Dates: Vendor applications and rental fee must be returned by October 4, 2019

Insurance: All vendors are required to carry individual liability insurance for $1,000,000 covering the vendor. Proof of coverage may be requested prior to the Festival.

Space Details & Fees: $75 Vendor fee includes a 10 x 10 single booth space. If you would like a 20 x 20 space the fee is $125. If you wish to rent a tent or tables, please let us know on the form below.  Fee due upon receipt of application. Tent Rental (10 x 10) $300 (optional) Table Rental (8’) $10/each (optional)

Parking: Overnight parking is available. There are no hook-ups available onsite. Click here  for more information. Vendors will be required to move their vehicles to the Vendor Parking area after they unload.

Tent and Space Requirements: All tents must be commercially made (no tarps allowed). All vendors are required to have their canopies sufficiently and safely anchored to the ground or with weights (40#per leg) the entire time the canopy is set up. All Vendors must maintain a sanitary and professionally managed space for the duration of the Festival. No vendor may “pack up and leave” until 4 pm, November 2, 2019. Most spaces, unless otherwise requested, are 10 x 10.

Event setup: Vendors may check in and set up between the following hours: Friday, Nov. 1st between 12 pm and 4 pm, or Saturday, Nov. 2nd before 8 am. No parking will be allowed on Ranch grounds – all vendors must move cars to approved parking area.

Information Packet: A welcome packet with event details will be mailed or emailed to each vendor with the acceptance notification upon receipt of application and payment.