Empire Ranch Foundation

Christmas at the Empire Ranch Vendor Application

We welcome  participation from vendors that provide western-oriented goods and services at the Christmas at the Empire Ranch event. Applications from political groups or political candidates are not accepted. In 2022 over 400 individuals attended.

To apply for vendor space please complete and submit the form below by December 7, 2024.

Questions? Email the ERF Administrator or call 888-364-2829.

Christmas at the Empire Ranch Vendor Application

"*" indicates required fields

Business Address*
Do you have any special needs or requests?

Payment Information

There is a $25.00 charge for vendors. Cancellations will be refunded only if notified 30 days in advance.

Price: $25.00
Credit Card
American Express
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Expiration Date

Rules and Regulations

Application and participation constitutes agreement and acceptance of these policies as well as any additional instructions governing the Christmas at the Empire Ranch event.

VENDOR WELCOME PACKET: Vendor welcome packets will be emailed or mailed to you upon receipt of application and payment.

BOOTH ASSIGNMENTS will NOT be given to the vendor in advance. All Space Assignments will be with the Welcome Packet once application and payment have been received.

CANCELLATIONS & REFUNDS: No refund will be given for no shows. Cancellations will be refunded if notified 30 days in advance.

ARRIVAL: Vendors should arrive on time for the event allowing for adequate time to unload and set up their materials. The Empire Ranch Foundation does NOT provide set up, unloading or loading assistance for vendors.

PROFESSIONAL BEHAVIOR: Intoxication is intolerable. No liquor, smoking or drugs should be in evidence at ANYTIME. Inappropriate and/or foul language will not be tolerated. If your behavior is deemed unruly at any time during the event, we reserve the right to expel you from the event and refuse your participation in any future event. A refund will not be given in the event of disqualification due to unruly behavior.

PARKING: Vendors must park their vehicle during event hours in the designated VENDOR PARKING area. Parking within event grounds is available only during loading/unloading.

BOOTH SPACE: Display areas should be kept neat and attractive to visitors at all times. Vendors are liable for their own trash within their allotted space prior to, during and following the event.

SPECIAL REQUESTS: (e.g. location, proximity to other exhibitors, etc.) should be made on this application, but are not guaranteed or implied. Exhibitors do not have exclusivity of any one product type.

SECURITY: The Ranch grounds will not be monitored by security services overnight. The Empire Ranch Foundation and the BLM are not liable for damage, theft or other destruction of vendor display, product or bodily harm.

Accepted and Agreed:

Release and Hold Harmless

Vendors are invited to participate in the Christmas at the Empire Ranch event at their own risk.

The Vendor shall assume all risk, liability and responsibility for the following, including but not limited to:

  • Vendor’s vehicles, trailers, equipment, structures, food and merchandise.
  • The delivery of, dismantling of and removing of any and all of the Vendor’s personal property.
  • The location of the Vendor booth/space.

Vendor understand that any deviance from this Vendor Application package will result in termination of their participation in the event.

Vendor understands that if weather, other acts of nature, or other reasons beyond the control of the Vendor or ERF causes the event’s cancellation, Vendor will be entitled to a refund of their entry fee(s), but ERF is under no obligation to re-schedule the event and the Vendor hereby holds ERF harmless for failure of this event to take place.

By signing below, Vendor understands and agrees to:

  • Comply with all Pima County Department of Environmental Health requirements.
  • Comply with all current Center for Disease Control (CDC) COVID 19 safety requirements.
  • Maintain a sanitary, clean, professionally managed booth throughout the duration of the event.
  • To allow images included in this application as well as any pictures of me, my booth and/or merchandise taken at the event to be used in promotional materials or published advertising as the discretion of the ERF.

By signing below, Vendor agrees to hold the Empire Ranch Foundation and the Bureau of Land Management, their agents, employees, volunteers and servants harmless from any and all responsibility and/or liability in connection with the above, including but not limited to costs and attorney’s fees resulting from any and all actions or claims by the Vendor or damages to persons or property from any source as a result of Vendor’s participation in the Christmas at the Empire Ranch event.

This Release and Hold Harmless shall remain in full force and affect for the entire time the Vendor is on the ERF/BLM property and shall terminate only when Vendor, together with all of their personal property and possessions has completely vacated the ERF/BLM property.

Accepted and Agreed: