The 2023 Empire Ranch Cowboy Festival is a wonderful Western Heritage Event held on the beautiful Empire Ranch! The Festival features western demonstrations of all kinds, family activities, music, food and fun for everyone! It is a free, family-oriented event that is open to the public. We will have 2000+ people visiting us!
We welcome applications from vendors that provide western-oriented goods and services. Applications from political groups or political candidates are not accepted. The Empire Ranch Foundation reserves the right to refuse vendor applications deemed not suitable for the intended audience of the Cowboy Festival.
Food truck vendors providing full meals for attendees at the 2023 Cowboy Festival must use the separate Food Truck vendor application.
Dates/Times: November 4th, 5th, 2023, 10 am-4 pm
Admission: $20 parking donation requested
Location: Historic Empire Ranch, E Empire Ranch Rd, Las Cienegas National Conservation Area, Sonoita, AZ
Festival Details: The Festival introduces hundreds of people to the Cowboy way of life through horse and cattle demonstrations, blacksmithing, branding (wood not animals), music, Cowboy Conversations, exhibits, non-profit partners, great food, and more.
Application Dates: May 2023 to October 15th, 2023
Insurance: All vendors are required to carry individual liability insurance for $1,000,000 covering the vendor. Proof of coverage may be requested prior to the Festival.
Space Details & Fees: $100 Early Bird Registration. September 1, 2023 goes to $125 Vendor fee includes a 10 x 10 single booth space. If you would like a 20 x 20 space the fee is $200, after September 1st it will be $250 Fee due upon receipt of application.
Parking: Overnight parking is available. There are no hook-ups available onsite. Click here for more information. Vendors will be required to move their vehicles to the Vendor Parking area after they unload.
Tent and Space Requirements: All tents must be commercially made (no tarps allowed). All vendors are required to have their canopies sufficiently and safely anchored to the ground or with weights (40#per leg) the entire time the canopy is set up. All Vendors must maintain a sanitary and professionally managed space for the duration of the Festival. No vendor may “pack up and leave” until 4 pm, November 6, 2022. Most spaces, unless otherwise requested, are 10 x 10.
Event setup: Vendors may check in and set up between the following hours: Friday, Nov. 3rd between 12 pm and 4 pm, or Saturday, Nov. 4th before 8 am. No parking will be allowed on Ranch grounds – all vendors must move cars to approved parking area.
Information Packet: A welcome packet with event details will be mailed or emailed to each vendor with the acceptance notification upon receipt of application and payment.