Cowboy Festival Vendor Application

VENDOR INFORMATION–Vendor Registration is closed as of October 14, 2018
The 2018 Empire Ranch Cowboy Festival (formerly Roundup & Open House) is a wonderful Western Heritage Event held on the beautiful Empire Ranch!  The Festival features western demonstrations of all kinds, family activities, music, food and fun  for everyone! It is a free, family-oriented event that is open to the public. We will have 2000+ people visiting us!

Dates/Times: November 3, 2018, 10am-4pm

Admission:  $10 parking donation requested

Location: Historic Empire Ranch, E Empire Ranch Rd, Las Cienegas National Conservation Area, Sonoita, AZ

Festival Details: The Festival introduces hundreds of people to the Cowboy way of life through horse and cattle  demonstrations, blacksmithing, branding (wood not animals), music, Cowboy Conversations, exhibits, non-profit partners, great food, and more.

Application Dates: Vendor applications and rental fee must be returned by October 5, 2018

Insurance: All vendors are required to carry individual liability insurance for $1,000,000 covering the vendor. Proof of coverage may be requested prior to the Festival.

Space Details & Fees: $75 Vendor fee includes a 10 x 10 single booth space. If you would like a 20 x 20 space the fee is $125. If you wish to rent a tent or tables, please let us know on the form below.  Fee due upon receipt of application. Tent Rental (10×10) $300 (optional) Table Rental (8’) $10/each (optional)

Parking: Overnight parking is available. There are no hook-ups available onsite. Click here  for more information. Vendors will be required to move their vehicles to the Vendor Parking area after they unload.

Tent and Space Requirements: All tents must be commercially made (no tarps allowed). All vendors are required to have their canopies sufficiently and safely anchored to the ground or with weights (40#per leg) the entire time the canopy is set up. All Vendors must maintain a sanitary and professionally managed space for the duration of the Festival. No vendor may “pack up and leave” until 4pm, November 3, 2018. Most spaces, unless otherwise requested, are 10×10.

Event setup: Vendors may check in and set up between the following hours: Friday, Nov. 2nd between 12 pm and 4 pm, or Saturday, Nov. 3rd before 8 am. No parking will be allowed on Ranch grounds – all vendors must move cars to approved parking area.

Information Packet: A welcome packet with event details will be mailed or emailed to each vendor with the acceptance notification upon receipt of application and payment.